Admin that does itself.
We connect the tools you already pay for (Google Workspace, Dropbox, Calendly, Stripe and more) so forms, files, bookings and invoices move on their own instead of through your staff.
Book a free consultation (opens the booking page in a new tab)Last night, while you were closed
Running
- 7:42 pm
New enquiry answeredConsultation booked for Tuesday - 9:15 pm
Invoice paidRecorded in your books, receipt sent - 11:03 pm
3 documents filedSaved to the client's folder, named - 6:00 am
Reminders sentFor all of today's appointments
Sound familiar? We fix that.
Six admin headaches most small offices live with. We set each fix up once, around the tools you already use, and it runs every day after.
- InboxNew enquiry from your websiteFri 6:42 pm
“Hi, I'd like to book a consultation about…”
No reply yet · 2 daysReplied in 1 minConsultation bookedThey picked Tuesday at 10:00 amEnquiries wait hours for a reply.
How we fix it: Every enquiry gets a friendly reply the moment it arrives, with a link to book, even at night and on weekends.
- Enquiry formPriya SharmaEntered once
Client listPriya SharmaTyped againCopied- Client folderPirya SharmaPriya SharmaTyped againCopied
- Welcome emailDear Priya,Typed againCopied
Typed four times. One typo.Typed once. Copied everywhere.Your staff retype the same details.
How we fix it: A client's details are entered once and copied into your client list, their folder and every email. No retyping, no typos.
Tuesday- 9:00J. Chen · Consultation
- 10:00No-showSlot wastedM. OkaforConfirmed
- 11:00No-showSlot wastedA. DiazConfirmed
Reminders sent yesterdayEach client confirmed with one tapClients forget their appointments.
How we fix it: Confirmations and reminders go out on their own, so fewer slots in your calendar sit empty.
- Invoices
- Invoice 1041Paid
- Invoice 1042Overdue · 21 daysPaid
- Invoice 1043Not sent yetSent · paid
- Invoice 1044Overdue · 9 daysReminder sent
Three reminders to write this week.Chased, paid and recorded in your books.Someone spends Fridays chasing invoices.
How we fix it: Invoices go out on time, overdue ones get a polite reminder, and every payment lands in your books by itself.
- DownloadsClients › Priya Sharma
- scan0042.pdfSharma · Passport.pdf
- IMG_2231.jpgSharma · Photo.jpg
- letter FINAL (2).pdfSharma · Bank letter.pdf
- Document(7).pdfSharma · Study permit.pdf
Saved anywhere. Named anything.Filed and named the same way, every time.Documents end up with any name, in any folder.
How we fix it: Every file a client sends is saved to their folder and named the same way, every time. Anyone can find it in seconds.
- “Any update on my file?”A client on the phone. “Let me check and call you back.”Client list
Client Documents Booked Paid P. Sharma J. Chen M. Okafor Always up to dateFills itself in as forms, bookings and payments arriveNobody knows where a client's file stands.
How we fix it: One list updates itself as forms, bookings and payments come in, so anyone on your team can answer “where are we?” at a glance.
Drawings are illustrations of a typical small office, not client records.
The same work, by hand and automated.
Four everyday routes from a small office. Watch each one run both ways.
Example: a new client signs up
With Yarsa's automation
0 sec
With manual labour
0 min
At 20 a week, that's 9 h 20 min of staff time back every week, from this one task. Example routes with typical times for a small office.
So far, the automations we've built have saved our clients:
- Admin hours saved
- 1,000+hours of admin work, taken off their staff.
- Overtime costs saved
- $10,000+in overtime costs they no longer pay.
What is manual admin costing you?
Move the sliders to match your team. Most of this work can run on its own.
An estimate from your numbers, over 48 working weeks.
Every year, your team spends
1,152 h
and it costs you
$40,320
On a free call we'll show you which of those 24 hours a week can run by themselves.
Get those hours back (opens the booking page in a new tab)Find out what you could automate.
On a free 30-minute call we'll map your busiest admin routes and show you which ones can run by themselves.
- Where your team loses the most time and money
- What we'd build or automate first, and what it saves
- A clear plan and one fixed fee, if you want to go ahead
Free 30-minute consultation. Pick a day:
Book a free consultation (opens the booking page in a new tab)Rather write?info@yarsa.ca